Great Shelford Free Church General Privacy Statement

Great Shelford Free Church’s aim is to make Jesus known and serve His purposes in the local area. In order to do this, we run various services and activities, and collect personal data from individuals which we need to carry out our principal purposes.

The information you provide will be held under the Data Protection Act 1998. We will do all we can to protect your privacy and to make sure any personal information you share with us is stored securely.

We value and respect everyone who connects with us. In line with our Christian beliefs, our aim is to be as clear as possible about how and why we use information you give us. If your questions are not fully answered by the information below, please contact our data protection officer who will be happy to help. Email or call 01223 842181.

Compliance with the Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR) underlies all of our personal information privacy practices. We have a Data Protection Policy which governs how we use the information that we collect about you. This is available on request.

Data Protection Statement

The GSFC data protection statement is as follows:

Keeping your data secure is very important to us. By providing your personal details you agree to allow GSFC to contact you either on the basis of the consents you have given us or for our legitimate interests in accordance with current data protection regulations. We will never make your personal data available for marketing purposes to external individuals or organisations. If your details are to be shared in any way (principally by inclusion in the church congregational directory) this will be made clear to you and we will seek specific consent for this.

How we collect information about you

We collect personal information in different ways when you are in contact with us. For example when you attend the church, become a member, make a donation, ask us to claim gift aid on your donation, attend an activity or event, request a resource, give your details to us for inclusion in the congregational directory of addresses or send us an email.

Why we collect information about you

We collect information about you for the following reasons:

  • To provide you with information about opportunities for worship, bible study and social events and activities, including membership-related mailings, events and resources and to tailor this kind of information according to your expressed interests.
  • To ask for financial and non-financial support, such as prayer.
  • To process donations you give us and to ensure they are recorded correctly.
  • To keep records of your relationship with us. For example; your record of church membership, what areas of our work you have supported as a volunteer, or what type of social activities you generally attend, so that the information we send is appropriate to you.

Keeping us up to date with your details and contact preferences

Please tell us as soon as any of your contact details change so that we can keep our records up to date.

You can change the way we contact you or the kind of material we send you at any time by contacting us by mail, phone or email using the contact details above.

You can unsubscribe from our regular emails at any time by emailing and making this request.

Who sees your information?

The information we collect will be used exclusively within GSFC. We do not pass any of your personal information to any other organisations and/or individuals without your express consent, with the following exceptions:

Name and address and other necessary details of employees are passed to a payroll agency as a data processor on our behalf for the administration of PAYE and to produce payslips etc, and shared with bodies such as the Baptist Union Pension Scheme as appropriate.

Gift-aided donations are processed in collaboration with HMRC, with whom necessary details are shared for this purpose. Information you may provide separately to the Treasurer and Finance Team in order to support the church financially is held separately by the Treasurer and is used only for processing transactions and managing the church finances in accordance with legal and regulatory requirements.

Any agents we share details with are also compliant with data protection law.

To minimise the risk of unauthorised disclosure of your information, we may use some of your information to verify who you are when you contact us.

Our use of your information

We use your information to inform you about church meetings, opportunities for worship, bible study and social events and activities, including membership-related mailings, events and resources and to tailor this kind of information according to your expressed interests.

How long do we keep your information?

The length of time we keep the information you have given us depends on the context in which you provided it. Personal data about members is retained while the membership remains valid, and for as long as is necessary for statistical and reporting purposes within the Baptist Union.

We will only keep information that is necessary for us to provide membership mailings, other resources and for statistical purposes.

We will keep records of any financial transactions you enter into with us for a minimum of six years. This will enable us to meet with accounting requirements and respond to any questions from you that arise during that period. Gift Aid declarations and transactions must be kept for a minimum of 12 years after the Gift Aid is no longer valid.

Viewing the information we hold about you

You may request details of all the information GSFC holds about you by submitting a written request to our data protection officer. Please write to: The Data Protection Trustee, Great Shelford Free Church, Ashen Green, Great Shelford, Cambridge CB22 5EY.

Cookies In Use on This Site

Cookies and how they Benefit You

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can.
Cookies are small text files that are placed on your computer or mobile phone when you browse websites

Our cookies help us:

  • Make our website work as you’d expect
  • Save you having to login every time you visit the site
  • Remember your settings during and between visits
  • Improve the speed/security of the site
  • Allow you to share pages with social networks like Facebook
  • Personalise our site to you to help you get what you need faster
  • Continuously improve our website for you

We do not use cookies to:

  • Collect any personally identifiable information (without your express permission)
  • Collect any sensitive information (without your express permission)
  • Pass data to advertising networks
  • Pass personally identifiable data to third parties
  • Pay sales commissions

You can learn more about all the cookies we use below

Granting us permission to use cookies

If the settings on your software that you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site will not work as you would expect.

More about our Cookies:

Website Function Cookies ….

Our own cookies

We use cookies to make our website work including:

  • Determining if you are logged in or not
  • Remembering your search settings
  • Tailoring content to your needs

There is no way to prevent these cookies being set other than to not use our site.

Social Website Cookies

So you can easily ‘Like’ or share our content on the likes of Facebook and Twitter we have included sharing buttons on our site.

The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.

Anonymous Visitor Statistics Cookies

We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at etc. This helps us to continuously improve our website. These so called “analytics” programs also tell us if , on an anonymous basis, how people reached this site (e.g. from a search engine) and whether they have been here before helping us to put more money into developing our services for you instead of marketing spend.

Turning Cookies Off

You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies (Learn how here). Doing so however will likely limit the functionality of our’s and a large proportion of the world’s websites as cookies are a standard part of most modern websites

It may be that you concerns around cookies relate to so called “spyware”. Rather than switching off cookies in your browser you may find that anti-spyware software achieves the same objective by automatically deleting cookies considered to be invasive. Learn more about managing cookies with antispyware software.

The cookie information text on this site was derived from content provided by Attacat Internet Marketing, a marketing agency based in Edinburgh. If you need similar information for your own website you can use their free cookie audit tool.


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